2009 Conference Event Proposals
2009 Annual Conference & Bookfair
February 11-14, 2009
Chicago, Illinois
Hilton Chicago
AWP began accepting 2009 proposals on February 1, 2008.
The deadline to submit your proposal was May 1, 2008.
All individuals who submitted 2009 event proposals will receive email notification of their event's status no later than August 1, 2007. Postal notification will follow shortly thereafter. If you do not receive notification by August 1, 2008 please email conference@awpwriter.org.
Please consult our guidelines below for information on the proposal submission and review process.
AWP’s Conference includes more than 300 events and more than 1000 participants, and the proposal process is competitive, so it’s important that all individuals submitting a proposal are familiar with AWP’s guidelines and expectations in order to insure that conference events are successfully executed.
The deadline to submit your proposal is May 1, 2008. Below you will find important information on the following items:
Terms & Conditions
Preparing Your Proposal for Submission: What You Need to Know
Event Types
Event Organizer Information & Responsibilities
Event Moderator Information & Responsibilities
Information on Listing Your Participants
Receipt of Your Proposal
Selection Process
Notification on Your Proposal's Status
Audio-Visual Requests
Biographical Notes
Common Mistakes and Problems
Access Guidelines
Registration Policies
Sample Proposals
 AWP's 2009 Event Proposal Handbook (PDF-132KB)
Terms & Conditions
Submission Deadline:
All Conference Proposals must be received no later than May 1, 2008. Proposals may only be submitted via AWP’s online submission form. Hardcopy and emailed proposals will not be accepted.
Event Organizer:
All conference proposals must identify one (1) Event Organizer, who will serve as the central contact person and presentation coordinator. If your event proposal is accepted for the 2009 Conference, the Event Organizer will receive the initial acceptance notification, and he/she is responsible for confirming all event particulars including participants, scheduling issues, etc.
The Event Organizer will not be listed on the event as a participant, or listed in the conference program, unless he/she is listed as a participant in addition to being an Event Organizer.
An individual may chair no more than two (2) accepted events.
Event Moderator:
All events must have a designated Moderator, who may also be the Organizer of the event. The Moderator is considered a conference participant, a participant in the event, and will be expected to adhere to AWP’s participation guidelines, policies, and limitations.
Moderator Responsibilities: The Event Moderator is responsible for managing the event on-site at the Conference, seeing that the event stays within the time allotted, that individuals at the event conduct themselves appropriately, and that AWP’s Event Guidelines are adhered to during the event
Please Note: While the Event Moderator is responsible for managing event discussions and readings on-site at the Conference, the Event Organizer is responsible for all relevant paperwork to be submitted to AWP, requests, changes, and serving as the liaison between AWP and the event participants.
If the Moderator is the same as the Organizer of your event:
If the two are the same, all you need to do is click "Yes, the Moderator is this event's Organizer," list that individual's biographical note, and all other contact information will be applied accordingly.
Limitations on Participation:
In order to create a diverse and well-balanced program, presenters may participate in no more than two (2) accepted events, only one of which may be a reading. A person may be included in no more than three (3) proposals. If any individual is listed as a participant in more than three proposals, ALL proposals that include that individual will be removed from consideration.
All participants must be confirmed with the Event Organizer before they may be listed on a proposal.
Each event may have a maximum of six (6) participants including the moderator. An event may have fewer than six (6).
Changes & Requests:
For your protection all formal changes and requests for proposals and events MUST be submitted in writing. Submitting your request in writing helps insure you that your request has been properly communicated. Send all requests to conference@awpwriter.org.
Presenter Guidelines
Please review, and ensure that all presenters assigned to your event are familiar with, AWP's Presenter Guidelines.
Presenter Guidelines
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